Residence Hall Room Draw Information

Important Dates for Spring 2017

  • 5C Living Exchange Deadline:
    Friday, March 10, 5 p.m.
  • ADA Housing Accommodation Request Deadline:
    Friday, March 10, 5 p.m.
  • Off-Campus Living Request Deadline:
    Friday, March 10, 5 p.m.
  • Substance-Free preference Deadline:
    Friday, March 10, 5 p.m.
  • Room Retention Deadline:
    Friday, March 10, 5 p.m.
  • Room Draw Lottery Numbers Sent:
    Monday, April 3
  • Residence Hall Room Draw:
    April 11-13

Non-Smoking Residence Halls

All CMC residence halls are smoke-free. Students and their guests may not smoke in any part of the residence hall, including individual rooms.

Substance-Free Residence Hall (Stark)

Stark Hall is a substance-free living environment and by choosing to live in Stark you agree to not bring alcohol, tobacco products, or any other controlled substance into the building. In order to select a room in sub-free housing, you must submit a request no later than Friday, March 10th at 5pm. This will allow Residence Life staff to plan for and guarantee a sub-free option for students who indicate such an interest. We are not able to guarantee a sub-free single room, but we will plan to provide a sub-free bed option for students who submit their interest. Students who do not submit the sub-free preference form by March 10th may not select a room in sub-free housing on the night of room draw.

Room Retention

Roommates living in double or triple rooms, excluding North Quad pods, can retain their current room for the 2017-2018 academic year. Students must decide to retain their room before Room Draw lottery numbers are assigned. Students who wish to retain their current room for the 2017-2018 academic year must complete the Room Retention Form by 5pm, Friday, March 10. All roommates must agree to retain and each resident must submit a form. If you are the sole occupant of a double room or currently in a North Quad pod, you are not eligible for room retention. 

ADA Housing Accommodation

Students in need of a housing accommodation for medical or therapeutic reasons should provide documentation to the Dean of Students Office by Friday, March 10 by fax (909.621.8495) or by email to Jess Neilson, Assistant Dean of Student Health, Wellness, and Case Management (disabilityservices@cmc.edu). Documentation must provide the medical or therapeutic rationale as to why a student needs a certain room type, be on signed letterhead from an appropriate treating provider, and cannot be from a relative. Students must renew their housing accommodation with updated documentation every spring in advance of Room Draw. After documentation has been reviewed and approved, students must meet with Residential Life staff to discuss housing options. For more information about accommodations and documentation, please refer to the Disability Support Services web site.

Animal Allergies & Phobias

As an accommodation for a disability, some students may be approved to have a service animal or emotional support animal on campus. See the Pets/Animals policy. Beckett, Berger, and Stark Halls are the residence halls most likely to have approved animals living in them next academic year, although we cannot by law restrict students with animals to certain residence halls. The health and safety of all CMC students is important and we want to make sure that we are aware of any concerns that may arise from having an animal in campus housing. Please contact Jamie Kammerman, (jkammerman@cmc.edu) if you have an allergy or phobia to any animal. This is important information not only for room draw but will also be taken into consideration when housing new students over the summer.

Residence Hall Room Draw

All students who are not retaining their room, who were not approved to live off campus, or who did not get an apartment through the Apartment Selection process, must participate in the Room Draw process. Room Draw will take place in McKenna Auditorium. Students will check in outside of the Heggblade Center across from I-Place according to their assigned lottery number time slot.

Lottery Numbers

All students will be given a random computer-generated lottery number assigned within each class based on the matriculation class designations (see below). The computer system intentionally leaves numbers open randomly for contingencies, meaning that the lowest number does not correspond to the total number of students participating in each class.

Seniors and Juniors select rooms first on Tuesday evening, April 11, followed by Sophomores on Wednesday evening, April 14, and Freshmen on Thursday evening, April 15.

Your individual Room Draw lottery numbers will be emailed to you, along with a Room Draw schedule and instructions, on Monday, April 3. During Room Draw each evening on April 11-13, room availability will be updated on screens in the Curb Conference Room in Heggblade and online via The Forum.

Roommates

Those who choose to be roommates for the 2017-2018 academic year must participate in Room Draw together at the appropriate time. Two students drawing a double room or three students drawing a triple room will use the highest lottery number amongst them.

Room Draw without a Roommate: An individual student will not be permitted to draw into a double without a roommate; similarly, two residents will not be permitted to draw into a triple room without a third roommate. Any students who do not have roommates arranged will be added to a waitlist and the Residential Life staff will either place them in an available single, if one becomes available, or paired with another student on the waitlist and assigned to a double room.

Students on Leave

Students currently on leave from CMC may participate in Room Draw once they have been officially readmitted through the Office of the Registrar and paid the $500 tuition deposit. If a student is readmitted after Room Draw concludes, they will be housed during the summer housing assignment process.

Room Draw Is a Privilege

Exchange of priority numbers, falsifying documents, tampering with dorm charts, harassing, threatening, or coercing another student into either leaving their chosen room or altering their room selection will result in disciplinary action, loss of right to a room, and/or loss of the privilege to participate in the Room Draw process. In such a case the responsible student’s room will be assigned by the Assistant Dean of Students/Director of Residential Life.

Matriculation Class Designation

Your matriculation class designation is determined by your matriculation group at CMC. All students who entered together as freshmen in Fall 2016 are designated as “Freshman,” all who entered together as freshmen in Fall 2015 are designated as “Sophomores,” all who entered together as freshmen in Fall 2014 are designated as “Juniors,” and all who entered as freshman prior to Fall 2014 are designated as “Seniors.” All Seniors and Juniors will draw together on Tuesday, April 11. The matriculation class designation for transfer students is based on projected graduation date.

Proxies

If you are unable to attend Room Draw in person, you may assign a proxy to choose a room for you. If a roommate(s) is able to attend Room Draw, a proxy must attend for the student(s) who is unable to attend. One roommate may serve as a proxy for another. Your proxy must be a current CMC student. After you receive your lottery number, but prior to Room Draw, come to the Dean of Students Office to register your proxy with Lyn Hughes by Friday, April 7. Your proxy will not be able to select a room for you during Room Draw unless you have registered them as your proxy in advance. Anyone who does not attend Room Draw or send a proxy will have a room assigned over the summer by Residential Life staff.

Room Selection Is Binding

During the room selection process you will be choosing a room or a roommate(s) for the entire 2017-2018 academic year. Once you have selected your room and roommate(s) through the Room Draw process your decision will be binding for the full academic year and no additional changes will be made. Requests to switch roommates after Room Draw will only be honored under extenuating circumstances. You are responsible for the choices that you make during the Room Draw process.

North Quad Half-Suites

In North Quad half-suites, groups of four students may draw into the traditional half-suites of either both north-facing rooms or both south-facing rooms. In the pod suites, students may draw into either both east-facing rooms or into both west-facing rooms. Half-suite student groups may not draw into one northern room and one southern room in the traditional suites or into one eastern room and one western room in the pod suites.

To exercise this housing option, all four students in the group must arrive at Room Draw together or have their proxy present, and will draw based on the best lottery number of the four. If there are no half-suites available when your four-person group enters Room Draw you will need to split up and follow the instructions for roommates (see above). This may include one of the pairs leaving to draw at a later time based on the corresponding lottery number schedule. If any member of the four-person group withdraws from their selected room after Room Draw, the remaining roommates may be reassigned to a new location at the discretion of Residential Life staff.

Block Housing

Groups of four students may draw into a limited number of blocked housing in Claremont Hall and Auen Hall. Blocked housing consists of 2 neighboring double rooms. To exercise this housing option, all four students in the group must arrive at Room Draw together or have their proxy present, and will draw based on the best lottery number of the four. If there are no longer 2 blocked rooms available when your four-person group enters Room Draw you will need to split up and follow the instructions for roommates (see above). This may include one of the pairs leaving to draw at a later time based on the corresponding lottery number schedule. If any member of the four-person group withdraws from their selected room after Room Draw, the remaining roommates may be reassigned to a new location at the discretion of Residential Life staff.

Apartment Availability

Student apartments that are not selected during the Apartment Selection process will be made available for Room Draw. Four students will use the highest lottery number amongst them for a four-person apartment and two students will use the highest lottery number between them for a double studio. Single studios still available after Apartment Selection will be designated as single rooms.

Triple Rooms

Thirty-six permanent, as-built triple rooms will be in Phillips (1), Berger (1), Beckett (6), Claremont (4), Crown (18) and Marks Halls (6).

Gender Designations

Apartments
  • There are no predetermined gender designations for any of the apartments.
Residence Halls
  • Most CMC residence halls have single-gender rooms, but some buildings have mixed-gender floors:
  • The second and third floors of Stark Hall are mixed-gender with single-gender bathrooms. Floors 4-7 in Stark will be single-gender.
  • Crown Hall will have no predetermined gender designation although each room will be a single gender.
  • Each floor will have both male- and female-designated bathrooms.
  • Moderate gender balance by floor and by the hall entirely will be maintained at Room Draw.
  • Appleby, Boswell, Green and Wohlford Halls will have single-gender suites.
  • Phillips, Auen, and Fawcett Halls will have single-gender floors.
    Gender-Inclusive Housing
  • Beckett, Berger, Claremont, and Benson Halls and the first floor of Marks Hall will be gender-inclusive residence halls for the 2017-2018 academic year. Students of any gender identity and gender expression may choose to live as roommates in the double or triple rooms. The bathrooms are all gender-inclusive and have floor-to-ceiling stall doors for the toilets and showers.
North Quad Pods
  • The gender designation for the pod suites in North Quad alternate each year. For the 2017-2018 academic year:
  • Green and Wohlford pods will be female-designated.
  • Appleby and Boswell pods will be male-designated.

Class Quotas

  • At least 20% of each residence hall is reserved for new students. New students are not permitted to live in the student apartments.

Resident Technology Assistants (RTAs)

  • RTAs are not provided a room in their assigned residence hall in advance. RTAs must proceed through Room Draw with their lottery number. RTAs are guaranteed the last available bed space in a residence hall.

Meal Plans

  • Students living in the residence halls must select a meal plan at Room Draw. Meal plan options are: 16 meals per week ($200 board plus), 14 meals per week ($140 board plus), 12 meals per week ($120 board plus), or 8 meals per week ($80 board plus).
  • If you have previously received permission to be off the meal plan for medical reasons you must submit a new letter from your physician stating why you should remain off of the meal plan for the 2017-2018 academic year. This letter can be faxed (909.621.8495) or emailed to both Jamie Kammerman and Lyn Hughes.

5C Living Exchange Program

  • CMC students may live at one of the other 5Cs through a living exchange program. A CMC student must identify a student at another 5C who is interested in living at CMC. Each student will participate in their home institution’s room selection process and select the room for the student with whom they are exchanging. The living exchange is binding for the 2017-2018 academic year. If a student’s enrollment status changes (leave of absence, transferring away, etc.) the living exchange is void. If the living exchange is voided for any reason, the student must live in the room of their home institution that was intended for the exchange student. Students must be in good disciplinary standing in order to participate in the living exchange. To apply, fill out the attached living exchange form or pick one up from Lyn Hughes in the Dean of Students Office. In order for an exchange to be approved, a meeting with both students and Residential Life staff from both colleges must be arranged prior to Room Draw. 

Off-Campus Living Option

  • To request permission to live off-campus, you must complete the Off-Campus Living Request Form. In order to be considered, you complete the form no later than Friday, March 10th at 5pm. You will be notified by Wednesday, March 22 if you have been granted permission to live off campus. There is a $100 campus use fee per semester for students living off campus. This fee will be applied to your student account. DO NOT sign a lease until you have been notified that you are approved to live off campus. If granted permission, you will be removed from the lottery process and may not participate in Room Draw. Married students and students with dependent children are automatically granted off-campus status and do not need to participate in Room Draw. Students who are denied permission to live off-campus may be granted permission at a later date under the following conditions: 1) a student on the off-campus list wishes to move into the space to be vacated on campus, and/or 2) the move is approved by the Assistant Dean of Students/Director of Residential Life. Students who move off campus without permission may be charged the full 2017-2018 double room rate and face disciplinary action.

Questions?

We cannot answer questions about the odds of obtaining a certain room because this is a process that involves human behavior and there are approximately 700 humans participating in Room Draw. Please let us know if you have any other questions.

Contact

Dean of Students

Claremont McKenna College
850 Columbia Avenue
Claremont, CA 91711

Phone: (909) 621-8114
Fax: (909) 621-8495
Email:

Campus Location

Heggblade Center, First Floor
400 E. Ninth Street
Claremont, CA 91711