CMC Travel Policy

Information for Faculty or Staff Travel 

Student International Travel Policy:

With Claremont McKenna College’s (CMC) commitment to offering students an international experience it is important to remember that student safety is the number one concern. To this end, the following provisions apply to all CMC students who wish to undertake international travel funded by or through CMC, awarded credit by CMC, or in connection with a trip abroad by a recognized student organization:

• CMC will not fund, award credit for, or otherwise sponsor or support an international academic or extracurricular project in any destination for which any of: the U.S. State Department (http://travel.state.gov/), Australian Government Department of Foreign Affairs and Trade (http://www.dfat.gov.au/), Foreign Affairs & International Trade Canada (http://www.international.gc.ca/international/index.aspx) or the United Kingdom Foreign & Commonwealth Office (http://www.fco.gov.uk/en/), has issued a warning that orders departure of dependents and non-emergency personnel; recommends that citizens depart the country; advises citizens against all travel to the destination; or recommends that citizens defer non-essential travel to the destination.
• Before departure, travelers funded by or through CMC, including studying abroad for credit from CMC, participating in a recognized CMC organization trip abroad and/or participating on a sponsored internship or research project, as individuals or in groups, must register on the CMC Travel Registration website at /surveys/travel/. Data input on this site include traveler name, emergency contact(s) while in-country, sponsoring office or organization, travel dates and travel destination(s). A report is generated on a weekly basis and distributed to key faculty and staff at CMC; enhancing the ability for prompt action should an emergency occur in a travel destination.
• In addition to the CMC Travel Registration requirement, travelers funded by or through CMC will provide CMC a statement in a form provided by the College, acknowledging their understanding of the risks of such travel, affirming that they have reviewed and understand relevant safety-related materials, and assuming the risks related to their international travel. Students under the age of 18 must obtain a parental signature on the form. In destinations and spheres of travel determined to be of higher risk, travelers are required to have parents or guardians sign destination-specific travel waivers.
• If a warning comes into effect after approval but within two weeks prior to departure, the College reserves the right to end its sponsorship at that time, taking into consideration any expenses incurred by the student or the College. Should this occur, the College may assist the travelers to an alternative destination. If a warning comes into effect after the date of departure, the College reserves the right to end its sponsorship at that time, and to require the student to end the trip and leave the country. Such determinations will be made on a case by case basis by the faculty-led Off-Campus Study Committee. Factors considered include, but are not limited to, actions taken by U.S. international agencies (including Peace Corps, Fulbright personnel, and State Department personnel) operating in the destination; actions taken by other study abroad programs operating in the destination; and consultation with regional experts. All efforts will be made to provide alternative educational outcomes for students through the program, program provider, and CMC.
• All CMC students are responsible for their own safety when traveling internationally, whether or not their work abroad is funded by or through CMC awards or is accorded credit by CMC.
  
  
  CMC strongly encourages all members of the community who are contemplating travel abroad for educational or other purposes to thoroughly familiarize themselves with the political, health, crime, and other safety-related conditions prevailing in any country and destination. CMC encourages students to consult web-based information available at the above web addresses. 

Link to pdf version of these policies

Forms:

• The Short Term Assumption of Risk Form; releasing CMC from liability
• The Short Term Student Health Insurance Form; to be completed by policyholder, typically a parent
• The Short Term Student Emergency Contact Form
• Student travel insurance and identification cards (iNext)) 

 

 Link to Carrer Services Sponsored Internships