Below are instructions for the Apartment Selection process. Be sure to note all deadlines and requirements, including paying damage charges, requesting to be off the meal plan, and applying for a studio apartment.
5C Living Exchange Deadline:
Monday, March 19, noon
Apartment Applications Due:
Monday, March 19, noon
Request to Live Off Campus Deadline:
Friday, March 23, noon
Apartment Acceptances & Lottery Numbers Sent:
Friday, March 23
Wednesday, March 28, 5:30-7:30 p.m.
5C Living Exchange Program
CMC students may live at one of the other 5Cs through a living exchange program. A CMC student must identify a student at another 5C who is interested in living at CMC. Each student will participate in their home institution’s room selection process and select the room for the student with whom they are exchanging. The living exchange is binding for the 2018-2019 academic year. If a student’s enrollment status changes (by choice, leave of absence, transferring away, etc.) the living exchange is void. If the living exchange is voided for any reason, the student must live in the room of their home institution that was intended for the exchange student. Students must be in good disciplinary standing in order to participate in the living exchange. To apply, fill out the attached living exchange form or pick one up from Lyn Hughes in the Dean of Students Office. In order for an exchange to be approved, a meeting with both students and Residential Life staff from both colleges must be arranged prior to Room Draw.
All CMC students are eligible to apply for residence in the Student Apartments regardless of class standing. Applications (in Google Form format) must be submitted by Monday, March 19 at noon.
The following links include the online forms to apply for a specific type of apartment:
Apartment Selection lotteries for four-person apartments and studio apartments are separate. Students cannot apply for both a four-person and a studio apartment at the same time. Students applying as a group for a double studio or four-person apartment only need to submit one application. Each group will be assigned a lottery number to determine which groups will be accepted to live at the Student Apartments (see below). Each group will be notified by email if they will be living in the apartments and the order in which they will select their apartment. If an applicant has incurred significant prior dorm damage, this may affect the group’s application.
There are 33 four-person apartments that come with four single rooms, two private bathrooms, a living room, and a kitchen. A 34th four-person apartment – 651 A – has two single rooms and one double room; the residents of 651 A are all charged the standard four-person apartment rate.
There are four double studios and two single studios. The double studio is a large double room with an attached kitchen and private bathroom. The single studio is a single room with an attached kitchen and private bathroom. (Note: One of the double studios and one of the single studios are RA-designated meaning that the residents of such studios must move out prior to Spring Break 2019.)
The common furniture provided includes a couch, a loveseat, a coffee table, a kitchen table, and kitchen chairs. The appliances provided include a refrigerator, a stove, an oven, and a dishwasher. The apartments do not receive custodial services. Laundry is available and residents may setup cable television service. Parking at the student apartments is available for apartment residents only.
Any apartment not selected during Apartment Selection will become available in Room Draw. A group of four students may draw into the apartment. The highest lottery number among the group of four will be used.
Each applicant group will be assigned a group score. Group scores are the sum total of all group members' priority points. Individual members receive priority points based on their matriculation class designation (see below). Rising sophomores receive 2 points, rising juniors receive 3 points, and rising seniors receive 4 points. The matriculation class designation for transfer students is based on projected graduation date. Students currently living at Harvey Mudd College due to the overflow housing partnership set during Mid-Year Room Draw 2017 will receive an additional point. The highest possible group score is 17.
Group lottery numbers will be randomly assigned to each group by computer based on group scores. All 16 point groups will have higher lottery numbers than 15 point groups, 15’s will be higher than 14’s, etc. There are 34 total four-person apartments but 3 of these apartments are RA-designated, so there are 31 apartments available at Apartment Selection. If there are more all-senior groups than the 31 four-person apartments available, only groups assigned lottery numbers 1-31 will be accepted and participate in Apartment Selection; the same logic applies to the studio lottery process.
All groups will be notified whether or not they were accepted to live in the apartments as well as their group’s lottery number on Friday, March 23. Members of groups who are not accepted to live in the apartments will automatically be entered in the residence hall room draw lottery.
Apartment Selection is a Privilege
Exchange of lottery numbers, falsifying documents, tampering with charts, harassing, threatening, or coercing another student into either leaving their chosen apartment or altering their Apartment Selection will result in disciplinary action, loss of right to campus housing, and/or loss of the privilege to participate in the Apartment Selection process. In such a case, the offending student’s apartment will be assigned by Residential Life.
Groups will select apartments one group at a time on Wednesday evening, March 28, in Curb Conference Room in Heggblade. Your group will be given instructions on where and when to check-in prior to Apartment Selection. Apartment availability will be updated periodically as your group is waiting to select an apartment.
There are no gender designations for any of the apartments.
Students living at the Student Apartments have the option of selecting a meal plan, but are not required to have a meal plan. Meal plan options are: 16 meals per week ($200 board plus), 14 meals per week ($140 board plus), 12 meals per week ($120 board plus), or 8 meals per week ($80 board plus).
Off-Campus Living Option
To request permission to live off-campus, please email Lyn Hughes at firstname.lastname@example.org by Friday, March 23 at noon. DO NOT sign a lease until you have been notified that you are approved to live off campus. If granted permission, you will be removed from the lottery process and may not participate in Room Draw. There is a $100 campus use fee per semester for students living off campus. This fee will be applied to your student account. Married students and students with dependent children are automatically granted off-campus status and do not need to participate in Room Draw. Students who are denied permission to live off-campus may be granted permission at a later date under the following conditions: 1) a student on the off-campus list wishes to move into the space to be vacated on campus, and/or 2) the move is approved by the Assistant Dean of Students/Director of Residential Life. Students who move off campus without permission may be charged the full 2018-2019 double room rate and face disciplinary action.
We cannot answer questions about the odds of obtaining a certain apartment because this is a process that involves human behavior and there are upwards of 146 humans participating in Apartment Selection. Historically, there have been approximately 40 all-senior groups applying for 31 available apartments. We cannot guarantee that this number of all-senior applicant groups will remain constant this year. Please let us know if you have any other questions.