Study Abroad and Exchange

Frequently Asked Questions (FAQs)

Eligibility
Planning
The Application Process
Courses, Credits, and Grades
CMC Study Abroad Cost, Financial Aid, Out-of-Pocket Expenses
Acceptance

Study abroad and exchange advising and applications are open for spring  2021 with the understanding that each country’s laws and policies concerning COVID-19 are frequently modified and updated.  Additionally, the abroad program may be required to alter academic format, program dates, program policies, and courses available due to host country and U.S. policies and CMC’s commitment to student safety. 

The Center for Global Education (CGE) reviews all aspects of study abroad and exchange destinations and programs on a daily basis.  We remain committed to assisting students with spring 2021 global programs study abroad and exchange and will highlight, notify and/or update students on a regular and timely basis prior to academic or financial decision deadlines.  Additionally, understanding the need for flexibility at this time, students applying for spring 2021 programs through the Center for Global Education will also pre-register for Claremont courses just in case their global program is canceled or the host country is not open to international visitors.

Coronavirus – What We are Doing

  • For the first time ever, students may apply to back-up programs
  • Students will be dual registered for the semester off-campus AND for courses at the 5C
  • We only work with program providers prepared to arrange and include:
    • Quarantine resources
    • On-site emergency updates and services
    • Evacuation plans
    • On-site administrators for emotional, physical, and academic support
    • Flexible refund policies
  • CGE is committed to sharing financial, refund, emergency, and academics in a transparent manner
  • Encouraging each of you to consider why you plan to study off-campus and remind you to be flexible and willing to adapt to changes.

Eligibility

What are the basic requirements?

CMC requires a minimum 9.0 cumulative CMC GPA for fall semester or academic year study abroad or exchange and 8.5 cumulative CMC GPA for spring semester. Most overseas programs require a GPA of 9.00. Applicants must be full-time students. Under special circumstances, students with a cumulative CMC GPA below 8.5 may petition the Global Education Committee for approval to study abroad.

Do I need to know a foreign language to study abroad?

No. Many CMC approved programs have no foreign language requirement. Other programs may require anywhere from one to five semesters of language for acceptance. We have programs for every language level! Despite the level of language required for individual program acceptance, all students are required to study the host language while abroad. 

When can I study abroad?

Students may apply for study abroad or exchange during the second semester of the sophomore year, either or both semesters of the junior year, the fall of the senior year, or any combination thereof. In addition to standard application requirements, students applying to study abroad in the first semester of their senior year must provide confirmation from the CMC Registrar’s Office that the study abroad semester will not delay the student’s scheduled progress toward graduation and approval from the major or program chair.


Planning

Study abroad and exchange is open for students of every major.  Certain programs best suited for specific majors will not be available in all countries but flexibility and willingness to consider alternate program(s) or destination(s) is the first step to being successful abroad. Through one-on-one meetings with the Center for Global Education and independent research, students will ascertain early on the best fit for their academic and personal needs.

Can I attend a non-approved program?

The Global Education Committee (GEC) has reviewed and approved over 100 study abroad programs worldwide. During the pandemic the GEC will be very reticent to approve unfamiliar, pre-approved programs.  We have significant experience and understanding of our approved program provider’s reputation and protocol for risk assessment, safety measures, emergency support and services, and academic rigor and flexibility. In rare cases, students may propose study on a non-approved program offering specialized curricular opportunities associated with the student's major(s) not afforded by any of the programs on the accepted list. Approval for such proposals is made on an individual basis.


The Application Process

Starting early is always advised – even up to a year prior to departure, however, with the current remote-teaching experiences we understand that many students may be starting now to identify spring 2021 options. To assist with this process, the Center for Global Education offers twice-weekly Information Sessions through Zoom.

The simple steps to participate on study abroad or exchange are as follows:

  1. Complete the Study Abroad Advising Form.
  2. Attend a Study Abroad Information Meeting if you have yet to do so.
  3. Make an appointment to speak with a CGE advisor and discuss your program options and choices.
  4. Research which program is the best academic and future fit for you and contact us.
  5. Once you have discussed your preferred program choice with your CGE advisor, you will receive an online application. 
  6. Submit your CMC Application in the CGE Portal by the CMC deadline. Applications will be accepted and reviewed on a rolling basis.
  7. Complete your Program/Program Provider application by the CMC deadline.  Do not wait for the Program Deadline to submit your Program Application or they may already be full.

Courses, Credits, and Grades

Do I get credit for courses I take abroad?

Credit is awarded provided that students receive approval from the CMC Center for Global Education Committee, enroll full time (not minimum full time), and obtain grades of C or above while abroad. Credit/No-Credit is not an option. Courses from abroad must be the equivalent of at least 3 semester hours or 4 quarter hours to satisfy GE or major requirements. Courses of lesser value may be used only for elective credit, and only if approved by the CMC Registrar.

Can I count courses completed abroad towards my major?

Individual departments determine the number of elective credits that can be applied towards a major. In most instances, CMC students can receive up to two courses per major per semester abroad with prior approval from the chair of the department. Core courses should be completed on campus. Not every course students take needs to satisfy a major or GE degree requirement. Studying abroad is a chance to broaden one's education and to take courses unavailable on campus.

Can I complete a General Education requirement abroad?

Do not count on completing GE requirements abroad.  While some academic departments will allow students to complete a GE requirement abroad, courses can be difficult to find because survey introductory courses are often taken at the foreign high-school level or are specific to CMC. It is highly preferable to plan to complete your GE requirements at CMC. Please remember that students may not complete more than four general education requirements off-campus, to include any combination of summer school, advanced placement, and study abroad.

Do my study abroad grades get factored into my CMC GPA?

No. Students' grades from abroad will not be computed in the CMC GPA but they will be reflected on students' transcripts, including C-, D, D- and F.

Do study abroad programs have different academic requirements?

Absolutely. Program specific academic requirements are listed within each program description and region or country specific requirements are listed at the end of the region or country section on the Center for Global Education web site.

Can I do an internship abroad for credit?

Students may receive one-half CMC credit for an internship completed while attending an approved program abroad. To be eligible for credit, the internship must require an internship course that must be completed for a letter grade. Internships that fail to meet these criteria are not eligible for credit. Receiving compensation for the internship does not preclude the granting of credits.

What happens if I don't follow the academic policies?

CMC has specific rules that must be followed and are outlined in the Academic Policies for Study Abroad. If you do not follow them, you will not receive full credit for your semester abroad. If there is any question about the requirements for your program, please ask our office.


Study Abroad Cost, Financial Aid, and Out-of-Pocket Expenses

The CMC Invoice and Financial Aid award amounts remain the same whether students choose to study on-campus or abroad, ensuring that all students have equal access to every study abroad programs no matter the location or exchange rate.  Because of this, CMC is proud that our students can select their study abroad program based upon individual academic needs and majors of study, personal needs and ambitions, and foreign language skills and goals.  The itemized CMC invoice includes Tuition and the Study Abroad Program Fee.  Existing payment plan options remain available for the semester abroad.

Tuition - Students register for a full-semester course load equivalent to four (4) CMC credits while abroad.

All pre-approved study abroad courses are taken for credit and count towards graduation requirements, be they electives toward graduation, general education (GE), and/or major credit.

Study Abroad Program Fee - The Study Abroad Program Fee covers study abroad program expenses including housing and meals while on the program, a round-trip airfare allowance, international emergency health insurance including evacuation insurance, a local transportation allowance, and 24/7 academic and personal support from administrators both abroad and in Claremont.  It is also used to support the cost of providing study abroad at CMC, including individualized program advising and assistance, program management, pre-departure orientation, academic advising, and pre-arrival counseling.  It also supports the overall infrastructure of the college including information technology, public relations, financial services, on-line library resources, The Writing Center, the Registrar, and the Dean of Students; resources that are available for study abroad students before, during, and after their time abroad. These services are sometimes received in a different format, i.e. email, phone, SKYPE, text, etc., but they remain available to the students while abroad. Students are very surprised at the extensive CMC services they receive while abroad compared to other institutions.

Financial Aid and Study Abroad

Students on financial aid continue to receive all financial aid while abroad, including state and federal aid, as well as private and merit scholarships. Work-study funds may be converted to a low-interest student loan or earned the alternate semester while on campus i.e. prior to spring abroad or after return from fall abroad. Students with CMC grants-in-aid will also continue to receive their grants.

Our office has generous scholarship funds available for students receiving need-based financial aid to offset personal expenses.  Additional scholarships may be available through the study abroad program provider or from national organizations.

CMC 2020-2021 Study Abroad Invoice

Tuition $28,095
Study Abroad Fee $8,650
Total $36,745

CMC then pays the Study Abroad Program invoice which may include:

  • a non-refundable program commitment deposit
  • the program tuition and fees
  • on-site housing on-site meals
  • additional international health insurance

AND/OR

CMC provides a stipend in the form of a check or electronic funds payable to the student prior to departure for the following:

  • an airfare allowance calculated from the home address to the program and return based upon the program dates
  • a meal allowance for students participating on programs which do not invoice CMC for meals
  • a housing allowance for students participating on programs which do not invoice CMC for housing
  • an allowance for public transportation to commute to and from classes as determined by the program provider

Students studying through the Center for Global Education should expect to personally pay for the following prior to departure:

  • passport
  • visa or residence permit fees including possible background check(s), fingerprints, or biometrics as applicable (financial assistance may be available for visa or residence fees)
  • cost of medical examinations and immunizations
  • refundable security/damage/housing deposits

On site, students should expect to pay for personal expenses which may include but is not limited to:

  • residence permit and expenses (financial assistance may be available for visa or residence fees)
  • internet or wifi
  • books and supplies, printing
  • clothing or laundry expenses
  • medical charges (deductibles or up-front/reimbursable costs)
  • recreation/entertainment
  • cell phone purchase/phone bills
  • eating out or snacks
  • private transportation (Uber, taxi)
  • weekend or holiday travel

These expenses may vary considerably from site to site, and are likely to be higher than in Claremont. An estimation of student’s personal expenses is frequently available on the program sponsor’s website.

Authorization for CMC to Pay Study Abroad and Exchange Expenses
Upon digitally signing the CGE Study Abroad and Exchange Commitment and Contract, the student authorizes CGE to pay all expenses to the program sponsor or host institution including but not limited to the non-refundable commit/acceptance deposit on their behalf, the program fee, tuition, lab or other academic fees, housing, board, and airline tickets as applicable.

Withdrawal from Study Abroad
Students who consequently decide to withdraw from the study abroad program after confirming participation with the program provider, or whose approval to study abroad or on exchange is revoked per CMC-CGE policies are liable for all unrecoverable expenses incurred by the College on the student’s behalf. Additionally, CMC will require repayment of any funds paid out to the student including but not limited to stipends for airfares, housing, meals, and public transportation and CGE disbursed Travel Awards and Visa Cost Reimbursements. These expenses will be charged to the student account in addition to the on-campus semester’s expenses as applicable.

CMC and National Scholarships

The Center for Global Education has generous scholarship funds available for students receiving need-based financial aid to offset personal expenses:

  • Richard and Mary Butler Award​
    • Funding: varies, usually $1,000 to $2,500 for one semester
    • Eligibility: CMC student in good academic and judicial standing with demonstrated need (already receiving financial aid); limited travel outside of North America
    • Deadline: semester prior to study abroad
  • Wagener Family Awards for Sophomore Study Abroad
    • Funding: $2,500
    • Eligibility: CMC students approved to study abroad second-semester of sophomore year in a non-English speaking country; eligible for need-based financial aid; cumulative 9.0 CMC GPA
    • Deadline:  early November
  • Visa & Residence Permit Award
    • ​This award provides CMC students participating on study abroad reimbursement for the cost of a student visa or residence permit.  Recipients must participate on an approved program and receive CMC need-based financial aid.  

Additional scholarships may be available through the study abroad program provider or from national organizations.  Individual program providers have a range of merit and need-based scholarships. Please visit your program provider's website to learn more. Confer with the Financial Aid Office to discuss how outside scholarships may impact your CMC financial aid.

National Awards may be available with pre-planning including the Gilman and the Boren Awards.  Students are encouraged to contact our Center or the Director of Fellowships and National Awards, Brian Davidson, for information on each of these prestigious scholarships and awards.  

Program Acceptance

What Do I Do After I Get Accepted To My Program?

Notify us when you are accepted!  Nearly all programs will require your official confirmation and possibly a student contract to reserve your spot on the program.  DO NOT SIGN THIS OR SUBMIT THIS DOCUMENT, especially during the pandemic, until you have met with the Director or the Assistant Director to discuss the program’s refund and withdrawal policy. 

When Should I Buy My Airline Ticket?

You will use your CGE airfare allowance to purchase your airline ticket and we won’t disburse this allowance until very close to your departure date.  While this will result in a more expensive airline ticket and, thus, a larger airfare allowance, we want you to be as certain as possible that you will actually go abroad as tickets are non-refundable and you will be required to reimburse the college if you do not participate on the program.