Planning an Event

The Student Activities office is here to be a resource to the student clubs and organizations at CMC. Whether you need help developing a programming idea, training your members, or just need to reserve a space - the Student Activities staff is here to help.

Below we have listed some helpful tips for things to consider when preparing for an event. In addition, there are several resources available for you to use. We encourage you to use any and all of this information to make your event successful. When you need to register your event or reserve a space please use the forms linked below. If you have more questions about Student Activities policy, use the link provided or stop by Student Activities to speak with a member of our staff.

Program Creation

What are the basics of your event? What do you envision your program to be?

  • Time of day/ Time of year
  • Estimated Attendance
  • Indoor vs. outdoor
  • Equipment
  • Food/drink
  • Decorations
  • Staffing
  • Budget

How will you measure the success of the event? How will you document areas of improvement?

Meet with Student Activities Staff

We’re here to talk you through the basic event planning policies and connect you with some event planning resources. We’ll ask you a bunch of the basics of your event, and try to help make sure everything is in place for a successful event.

Publicize Your Event

Once your event is approved, it is time to tell everyone about it. You’ve put a lot of work into the success of this event, now it is time to make sure your audience shows up. While it is tempting to just use the DL and Facebook, you might be missing some of the community. Try posting a poster to digital signage, talk with RAs about telling their residents, and don’t forget about Faculty and Staff!

Host Your Event

There is still some work to be done; like setting up, troubleshooting last minute issues, and cleaning up. If you wish you had more help, make sure you note it just in case your organization wants to do the event again in the future. Have fun and take in the success of your event. Be sure to leave the event space in the same condition as you found it. You may be charged for any post-event clean up.

One of the most underestimated tasks for students is planning an event. Many students either plan poorly or fail to plan at all what is usually their greatest opportunity to project a positive image for their peers. This guide provides information about policies, resources and steps related to planning a successful event on or off campus. You are encouraged to look it over and then contact the Student Activities Office in Heggblade Center for further assistance in planning your event.