The Immigration and Reform Act of 1986 requires each employee to provide documentation that verifies the employee's identity and eligibility to work. You must fill out Section 1 on your I-9 form and bring the required documents to the Payroll Office. The documents must be originals and are required by law in order to employ anyone in the United States. WORKING BEFORE THE I-9 IS COMPLETE AND ON FILE IN THE PAYROLL OFFICE WILL RESULT IN NONPAYMENT.
W-4 Form & DE4 Form
Students must complete a W-4 & DE4 form before employment. Federal Work-Study earnings are taxable income and subject to federal and state taxes. However, students may claim exempt status if eligible. Students are exempt from FICA taxes (ex: Social Security, State Disability and Medicare). All students must have a valid Social Security number.
Complete a New Hire Packet
I-9, Employment Eligibility Verification
W-4, Employee's Withholding Allowance Certificate
DE4 State of California Employee's Withholding Allowance Certificate
Have your department supervisor complete a Personnel Action Form (PAF). This form must be submitted to the Human Resources Office at least 24 hours before the start date of employment.
Return the "New Hire" paperwork to the Payroll Office and the PAF to the Human Resources Office.