2023–2024 Residence Hall Opening and Closing Dates

Please use this information in planning your arrivals and departures from campus.

2023 – 2024

Summer Break and Move Out

Residence halls and apartments close on Sunday, May 12, 2024 at Noon.

All students, including seniors, must be out of their rooms and apartments by this time. 

24-Hour Quiet Period:  A 24-hour quiet period begins Wednesday, May 1st at 11:59pm. This policy includes the residents of the CMC Apartments and the Kendry Apartments. While you may have finished your coursework and exams, there are many others who will still be studying. Please extend to them the same courtesy that you would appreciate if you were still studying.  

Check-Out Procedures:All students, including graduating seniors, must move out of the residence halls, Kendry Apartments, and CMC Apartments by Sunday, May 12th, by 12:00pm (noon). Please keep this deadline in mind as you arrange transportation from campus. Students who are still in the residence halls, Student Apartments, or Kendry Apartments will be fined $50 per half hour beyond 12:00pm. Only approved summer residents are permitted to remain in their room until the changeover to summer housing. There are no other exceptions. Remember: checking out is the last thing you do prior to departing campus. You cannot check-out and then return to your room. 

There are two options for check-out.  

  1. Request an escorted check-out: An RA or Residential Life Staff Member will walk through your room with you and review the Room Condition Report (RCR) you submitted at the beginning of the semester/year. If there is potential for charges (garbage, personal items, non-College owned furniture, etc.) the RA or Staff Member will alert you and make note of it on your RCR. The final assessment of damages will be made by the Facilities Department as outlined below.  
  • The on-call RAs will be available for escorted check-outs from 5:00pm-10:00pm on weekdays and 9:00am-9:00pm on weekends beginning Thursday, May 5th. Escorted check-outs before May 5th or outside of those hours are not guaranteed and may be directed to Express check-outs. There will be no escorted check-outs on Saturday May 13th or Sunday, May 14th. The escorted check-out is the last step prior to departing your room, so be sure to call the RA Duty phone when you are ready to depart. You will be expected to depart your room/campus immediately following your check-out. An RA will come to your room within 30 minutes of your call. The escorted check-out should take less than 10 minutes. If you need to request an escorted check-out between 8 a.m. – 5 p.m. Monday – Friday, you should email residentiallife@cmc.edu to schedule it in advance of your departure date. 
  1. Express check-out option: If you do not want to, or if your departure time does not allow for, an escorted check-out with an RA, you can choose this option by clicking here: Express Check-Out You will need to complete the form immediately prior to your departure. Please note - By choosing to do an express check-out, you forfeit the ability to appeal dorm damage charges. 

Keys: All students living in spaces with physical keys (the CMC Apartments or Kendry Apartments) need to turn in their room keys before leaving for the summer.  

If you live in the CMC Apartments, use the following procedure for check-out: 

  • Obtain a key envelope in the Story House Mailroom. 
  • Complete the information on the front of the envelope, place your room key inside, and seal the envelope. 
  • Return your key to the key return slot in the Mailroom before you leave campus.  The re-keying charge for room keys not turned in by Sunday, May 12th is $150.00. 

If you live in the Kendry Apartments, use the following procedure for check-out:  

  • Obtain a key envelope in the Story House Mailroom. 
  • Complete the information on the front of the envelope, place your room key inside, and seal the envelope. 
  • Return your key to a Kendry RA or the Assistant Director for Residential Life, Luke Rufenacht, before you leave campus.  The re-keying charge for room keys not turned in by Sunday, May 12th is $150.00.  

Student ID Card:  Students use the same ID card year to year.  If you  lose your card while you are away,  a duplicate card  will be issued at a cost of $15.00.  

Mailbox Keys: If you still have a mailbox key, please return it to the Mailroom prior to departure. 

Room Inspections:  Facilities staff and Residential Life will be inspecting each student room and student common areas. Damages and missing property will be assessed at that time. The staff will photograph the damages or excessive cleaning needs in each room, and that documentation will be the official record of the condition of the dorm rooms, the common areas of the dorms, and the CMC Apartments as of the end of the Spring 2024 semester. The inspection will take place during the days following Commencement. Results of these inspections will be compared against the Room Condition Report (RCR) for each student. If you failed to complete an RCR, you will be held accountable for the condition of the room as is at check-out. No individuals except Residential Life and Facilities staff will have access to the residence halls and the Student Apartments until the inspection is complete, so there will be no changes in the condition of the residence halls and Student Apartments between the time students leave and the time of the inspection. Damage bills and emails will be sent out at the end of May/beginning of June, so be sure to check your CMC email after the semester ends. 

Securing Rooms:  Students are responsible for locking their rooms (including bathroom doors to their rooms in North Quad) and securing their windows before leaving campus.   

Furniture:  Be sure that all of your assigned furniture is in your room when you leave (except for items you had removed by Facilities with a work order request). If pieces are missing from your room you will be billed for moving or replacement costs. All lounge furniture must be returned to its correct location by the end of the semester. Any lounge furniture determined to be missing from the lounges will be charged to the residents of the room, suite, floor, or dorm. Facilities staff will be picking up the plastic patio chairs during the week of May 6th-10th.   

Donating Items:Each residence hall lounge will have bins for donated items (clothing/shoes, household items, books), chemicals to be disposed, and electronics. Items for donation should be clean and in good condition.  These items will be collected and donated to local and international charities this summer. More information about ReRoom, a sustainability initiative to resell used items, will be forthcoming.  

For those of you with textbooks that you will not be using in the future, please consider donating them to the CARE Center in Heggblade. We need course textbooks that are in good condition. We are not accepting magazines, testing prep books, or cookbooks, etc.  The donated textbooks will benefit the students that follow in your footsteps. There will be donation boxes from May 6th – May 10th on the second floor of Heggblade 

Cleaning Up:  Please keep your hallways free from debris and leave your room clean to show respect for our Facilities staff and in order to avoid cleaning charges. Your building attendant can provide additional trash and recycling bags to you. Students will be charged if excessive cleaning is needed in their rooms. Please bring all trash to the dumpsters, remembering to completely empty your refrigerator. Failure to remove your items to the dumpsters will result in additional charges. Please refer to the Damage Cost Guidelines for an idea of approximate charges. There will be dumpsters in several locations around campus to dispose of your trash. Two will be located at the CMC Apartments, two will be west of South Quad towers, and one in-between Wohlford and Boswell.  

Commencement:  The Commencement ceremonies take place on Saturday, May 11th and are a celebration for graduating seniors and their families. Graduation marks the end of rigorous years of work, and it signals the beginning of a new experience for members of the senior class. The faculty and staff of CMC hope it will be an enjoyable and memorable day for all, and we hope that you will assist us in our efforts to make this a pleasant day for the graduates and their families if you stay for the ceremony. 

Important Reminder to Graduating Seniors: In order to be able to participate in Commencement, you must meet all academic degree requirements, be in good conduct standing, and also be in good financial standing. 

For those planning to remain on campus for the Commencement ceremony, please be aware of the following guidelines: 

  • Refrain from playing music publicly and moving out of the residence halls during the ceremony. 
  • Specifically, move-outs are not permitted anywhere on campus Saturday May 11th between 1:30-4:30 p.m. The post-Commencement reception will be taking place on the NQ Mall. 
  • You must be respectful of other students who are still completing coursework and exams. 
  • Your privilege to remain on campus will be revoked immediately if you are found to be disruptive or in violation of College policies. 
  • Alcoholic beverages may not be brought to Commencement or to the reception that follows. 

Collins, The Hub, and The Hub Store:  The meal plan ends on Friday May 10th with lunch. The Hub will be open on Friday, May 10th until 10 PM. The Hub will also be open from 10 AM-2 PM on Saturday, May 11th for credit card use only.  

Summer Storage: There is no on-campus storage for students' belongings during the summer. We recommend that you contact a local storage facility for short-term storage. Any items left in storage areas in College buildings will be discarded. Instructions for reserving a parking space for pod storage for Spring 2024 and Fall 2024 were sent previously by Lyn Hughes. 

Bicycles and Bike Shop Info: The Bike Shop will close for the semester on Friday, May 6. All rented bikes/boards must be returned by May 2 at noon. If you are late to return a bike/board, you will be charged late and/or lost bike/board fees. 

To register to store your bike or board for the summer, please use this form (https://forms.gle/9jg2Y95Jg1b4VRh38) . If your bike or board is left on campus without being registered, it will be collected and donated. 

Cars and Motorcycles:  Cars and motorcycles left on campus over the summer must be parked at the Hammerthrow or 6th & Mills lots. All other lots will be unavailable for summer car parking due to various re-paving projects this summer. No vehicles are permitted to be stored anywhere other than Hammerthrow or 6th & Mills lots. Vehicles left in other campus parking lots will be towed at the owner’s expense. The College is not liable for any loss, theft, or damage to cars and motorcycles left on campus over the summer. You may arrange to leave your keys with Lyn Hughes (lhughes@cmc.eduin the Dean of Students Office, in case your car needs to be moved for any reason. 

Claremont Cash:  Those students who do not plan to return to CMC (graduates and those taking a withdrawal from the College) should consider cashing out any balance they have in Claremont Cash. You can do this by making purchases at the Hub Store or you can request a refund. To request a refund of the balance on your card you can either go to the Claremont Card Center in Honnold Library or submit a Refund Request online.  

Mail:  Refer to the email from Shannon Braley (sbraley@cmc.eduthat will be sent soon for instructions to have your mail forwarded to you this summer. 

Student Paychecks: Refer to the email from the Payroll Office about how to have any outstanding paychecks mailed to you this summer. 

Fall Semester Return Dates:The residence halls will re-open on Saturday, August 24thAdditional details on Fall 2024 check-in processes will be sent in the late summer. Halls will close for the Fall ’24 Winter Break on December 14th at 10 a.m. The halls will reopen for the Spring 2025 semester on Sunday, January 19th. Please plan your arrivals and departures accordingly.  

Early Arrival Students: Unless you are approved to return early with a fall sports team, you have a job on campus as an RA, First Year Guide, or another responsibility that has been pre-approved by the Dean of Students Office, you will not be able to move in prior to Saturday, August 24th.Make your return plans accordingly. Students returning early for any reason must request approval for early arrival with the Dean of Students Office before Aug 1st. 

Finally, if I have two pieces of advice for everyone at this time of year, it's this: 

  1. Take care of yourself: Eat, drink water, sleep, and find balance in your schedule. 
  2. Remember to lock your room door, lock your car, and keep close watch on your valuables. With so many people packing up and moving out, things can get a little chaotic. Protect yourself, protect your stuff, and protect your friends. Do not leave residence hall entry doors propped open. Call Campus Safety if you see anything suspicious. 

Spring Break

Residence halls and apartments remain open. No dining services available.

Begins after last class on Friday, March 8, 2024
Classes resume on Monday, March 18, 2024Returning Student Move-In

Check in at Story House, unless otherwise indicated via email from Residential Life.

Saturday, August 26, 2023, 10 a.m. – 5 p.m.
Sunday, August 27, 2023, 10 a.m. – 5 p.m.

Winter Break

Residence halls are closed. Student apartments remain open. No campus dining available.

Residence halls close Saturday, December 16, 2023 at 10:00am
Residence Halls reopen Sunday, January 14, 2024, 11:00am – 5:00pm and Monday, January 15, 2024, 8:00am – 4:30pm

*Please make your travel arrangements accordingly. Your Resident Assistant will not be able to let you into your room.Fall Break

Residence halls and apartments remain open.

Monday, October 16 and Tuesday, October 17, 2023

Thanksgiving Break

Residence halls and apartments remain open. Limited campus dining available.

Wednesday, November 22 through Sunday, November 26, 2023