Residence Hall Room Draw Information

Important Dates

  • ADA Housing Accommodation Request Deadline:
    • Monday, March 2, 12:00 p.m.
  • Room Retention Deadline:
    • Monday, March 2, 12:00 p.m.
  • Request to Live Off Campus Deadline:
    • Monday, March 2, 12:00 p.m.
  • Housing Application Due:
    • Wednesday, April 1, 12:00 p.m.
  • Room Draw Times Available in Residence:
    • Monday, April 13
  • Residence Hall Room Draw:
    • April 20-24 – more information forthcoming
 

Room Draw Information & Guidelines

 

Non-Smoking Residence Halls

All CMC residence halls are smoke-free; this includes smoke generated by e-cigarettes and vaporizers. Students and their guests may not smoke in any part of the residence hall, including individual rooms.

Substance-Free Residence Hall (Stark)

Stark Hall is a substance-free living environment and students choosing to live in Stark agree to not bring alcohol, tobacco products, or any other controlled substance into the building. In order to select a room in substance-free housing, students must request the Substance-Free option in the housing application via Residence by April 1st. This will allow Residential Life staff to plan for and guarantee a sub-free option for students who indicate such a request. We are not able to guarantee a sub-free single room, but we will plan to provide a sub-free bed option for students who indicate their interest. Students who do not submit the housing application in Residence by Wednesday, April 1st, may not select a room in sub-free housing on the night of Sub-free Room Draw.

ADA Housing Accommodation

Students in need of a housing accommodation for medical reasons should provide documentation to the Dean of Students Office by Monday, March 2 at 12:00 p.m. by email to Kari Rood (disabilityservices@cmc.edu), the Assistant Dean of Students for Disability Services & Academic Success. Documentation must provide the medical rationale as to why it is a medical necessity for a student to have a certain room type, be on signed letterhead from an appropriate and ongoing treating provider, and cannot be from a relative (see Documentation Guidelines). Students must renew their housing accommodation with updated documentation every spring in advance of Room Draw. After documentation has been reviewed, if approved, students must meet with the Residential Life staff to discuss housing options. For more information about accommodations and documentation, please refer to the Disability Support Services website.

Animal Allergies & Phobias

As an accommodation for a disability, some students may be approved to have a service animal or emotional support animal on campus. See the Pets/Animals policy in the Guide to Student Life. The health and safety of all CMC students is important and we want to make sure that we are aware of any concerns that may arise from having an animal in campus housing. Please contact Residential Life (residentiallife@cmc.edu) if you have a fear of a cat or dog. If you have a medically documented phobia or allergy that requires accommodation, you are encouraged to connect with Kari Rood (disabilityservices@cmc.edu), the Assistant Dean of Students for Disability Services & Academic Success. This is important information not only for room draw but will also be taken into consideration when housing new students over the summer.

Room Retention

Roommates living in double or triple rooms, excluding North Quad pods, can retain their current room for the 2020-2021 academic year. Each student who wishes to retain their current room for the 2020-2021 academic year must email lhughes@cmc.edu by Monday, March 2, at 12:00 p.m. All roommates must agree to retain and submit an email confirming this via their CMC email.

Residence Hall Room Draw

All students who are not retaining their room, who were not approved to live off campus, or who did not get an apartment through the Apartment Selection process, who did not select during Sub-free Room Draw must participate in the main Room Draw process. Room Draw will take place online via the Residence software program.

Selection Times

All students will be given a random computer-generated selection time assigned within each class based on the matriculation class designations (see below). The SympleSelect process will have time closures for contingencies or updates that need to happen during the process. When the process is closed, you will not be able to access the site until it reopens.

Room availability is updated in real time. As students select spaces, rooms will be removed from the queue, including while you may be in the system making a selection. You are strongly encouraged to have a few options written down (or highlighted as favorites in the system), so that if you need to modify your group, you can do so quickly.

Roommates/Groups

Those who choose to be roommates for the 2020-2021 academic year must form a group via Residence. To form a group, enter into the Room Draw process in Residence and enter your roommate's code to send them an invitation to group with you. The system will automatically chooses the earliest selection time from amongst the group members. You will only be able to form a group with those students whose application has been submitted and approved. We suggest waiting until April 3rd to begin forming groups, as that allows us time to process submitted applications.

Room Draw without a Roommate:

An individual student will not be permitted to draw into a double without a roommate; similarly, two residents will not be permitted to draw into a triple room without a third roommate. Any students who do not have roommates arranged will be able to select into a room on the last day of Room Draw, after all groups have selected.

Students on Leave

Students currently on leave from CMC may participate in Room Draw once they have been officially readmitted through the Office of the Registrar, paid the $500 tuition deposit, and completed the online housing application by April 1st. If a student is readmitted after April 1st, they will be housed during the summer housing assignment process.

Room Draw Is a Privilege

Falsifying documents, harassing, threatening, or coercing another student into either leaving their chosen room or altering their room selection will result in disciplinary action, loss of right to a room, and/or loss of the privilege to participate in the Room Draw process. In such a case the responsible student's room will be assigned by the Dean of Students Office.

Matriculation Class Designation

Your matriculation class designation is determined by your matriculation group at CMC. All students who entered together as freshmen in Fall 2019 are designated as "Freshmen," all who entered together as freshmen in Fall 2018 are designated as "Sophomores," all who entered together as freshmen in Fall 2017 are designated as "Juniors," and all who entered as freshman prior to Fall 2016 are designated as "Seniors." All juniors and seniors will selection on the first night of Room Draw. The matriculation class designation for transfer students is based on projected graduation date.

Proxies

Since Room Draw will be hosted online via Residence, a proxy is not needed. You can log in wherever you have a stable internet connection to complete the Room Draw selection process.

Room Selection Is Binding

During the room selection process you will be choosing a room or a roommate(s) for the entire 2020-2021 academic year. Once you have selected your room and roommate(s) through the Room Draw process your decision will be binding for the full academic year and no additional changes will be made. Requests to switch roommates after Room Draw will only be honored under extenuating circumstances. You are responsible for the choices that you make during the Room Draw process.

Apartment Availability

Student apartments that are not selected during the Apartment Selection process will be made available for Room Draw. Four students will use the earliest selection time amongst them for a four-person apartment and two students will use the earliest selection time between them for a double studio.

North Quad Half-Suites

In North Quad half-suites, groups of four students may draw into the traditional half-suites of either both north-facing rooms or both south-facing rooms. In the pod suites, students may draw into either both east-facing rooms or into both west-facing rooms. Half-suite student groups may not draw into one northern room and one southern room in the traditional suites or into one eastern room and one western room in the pod suites.

To exercise this housing option, the group leader for the group of four students will need to select the room at their designated time. If there are no half-suites available when your selection time comes, you will need to split up and follow the instructions for roommates (see above). This may include one of the pairs drawing at a later time based on their earliest assigned selection time. If any member of the four-person group withdraws from their selected room after Room Draw, the remaining roommates may be reassigned to a new location at the discretion of Residential Life staff. Alternatively, someone may be placed into the space during the summer assignment process. You may not save a space for someone expected to return at a later date.

Class Quotas

At least 25% of each residence hall is reserved for new students. New students are not permitted to live in the student apartments.

Gender Designations

Apartments

There are no predetermined gender designations for any of the apartments.

Residence Halls

Most CMC residence halls have single-gender rooms, but some buildings have mixed-gender floors:

  • The second and third floors of Stark Hall are mixed-gender with single-gender bathrooms. Floors 4-7 in Stark are single-gender.
  • The second floor (female) and third floor (male) of Marks Hall are single-gender.
  • Crown Hall will have no predetermined gender designation although each room will be a single gender.
  • Each floor will have both male- and female-designated bathrooms.
  • Appleby, Boswell, Green, and Wohlford Halls will have single-gender suites.
  • Phillips, Auen, and Fawcett Halls will have single-gender floors.

Gender-Inclusive Housing

Beckett, Berger, Claremont, and Benson Halls will be gender-inclusive residence halls for the 2020-2021 academic year. The first floor of Marks Hall is gender-inclusive. Students of any gender identity and gender expression may choose to live as roommates in the double or triple rooms. The bathrooms are all gender-inclusive and have floor-to-ceiling stall doors for the toilets and showers.

North Quad Pods

The gender designation for the pod suites in North Quad alternate each year. For the 2020-2021 academic year:

  • Green and Wohlford pods will be male-designated.
  • Appleby and Boswell pods will be female-designated.

Resident Technology Assistants (RTAs)

RTAs are not provided a room in their assigned residence hall in advance. RTAs must proceed through Room Draw with their lottery number. RTAs are guaranteed the last available bed space in a residence hall.

Meal Plans

Students living in the residence halls must select a meal plan at Room Draw. Meal plan options are: 16 meals per week ($200 board plus), 14 meals per week ($140 board plus), 12 meals per week ($120 board plus), or 8 meals per week ($80 board plus).

Off-Campus Living Option

To request permission to live off-campus, please email lhughes@cmc.edu by Monday, March 2 at 12:00 p.m. If you are currently living off-campus, you must request to do so again. It is not an automatic renewal. DO NOT sign a lease until you have been notified that you are approved to live off campus. If granted permission, you will be removed from the lottery process and may not participate in Room Draw. There is a $100 campus use fee per semester for students living off campus. This fee will be applied to your student account.

Married students and students with dependent children are automatically granted off-campus status and do not need to participate in Room Draw. Students who are denied permission to live off-campus may be granted permission at a later date under the following conditions: 1) a student on the off-campus list wishes to move into the space to be vacated on campus, and/or 2) the move is approved by the Assistant Dean of Students/Director of Residential Life. Students who move off campus without permission may be charged the full 2020-2021 double room rate and face disciplinary action.

Questions?

We cannot answer questions about the odds of obtaining a certain room because this is a process that involves human behavior and there are approximately 700 humans participating in Room Draw. Please let us know if you have any other questions.