Student Resources

The Student Disability Resource Center (SDRC) is a shared service working with all seven campuses of the Claremont Colleges. The SDRC is dedicated to assisting campuses with a variety of programs and development opportunities. Programs include Test Proctoring Services, Assistive Technology Loans, Alternative Media Procurement and Development. The SDRC also hosts a variety of workshops each year on topics such as Stress Management, Organization and Time Management.

The CMC Office of Accessibility Services and the Student Disability Resource Center work together to provide comprehensive support to all CMC students with accommodations. Any student seeking accommodations should first work with the CMC Office office of Accessibility to review their documentation and request.

Please visit the SDRC website to learn more. You can also email SDRC@Claremont.edu for additional information or answers to specific questions.

SDRC Fast Facts

Students who utilize text-to-speech software (Kurzweil) and/or require audio versions of required texts can utilize the Student Disability Resource Center (SDRC) to obtain the necessary materials. See the instructions below for how to request texts.

 

  • Send SDRC@claremont.edu an email with the subject line “Alternative Text Request”, include the following:
    • Title, Edition, Author, and ISBN
    • A copy of the student’s CMC accommodation letter
  • The SDRC will either send you the material or upload it directly to the student's Kurzweil account within three business days.
    • ​​The student can maintain the electronic copy.
  • If the SDRC is not able to locate an accessible copy of your book, they will request that the student provide a physical copy of the book.
    • Expectations:
      • The physical copy of the book must be in good condition. Books that have a lot of handwriting, highlighting, or are waterlogged will not scan well as the text will be obscured in the scanner.
      • To produce an accessible text, the spine of the book will be cut, it will be scanned, and rebound.
        • If the margins of the book are wide enough, they will have a spiral binding.
        • If the margins are narrow, there will be a tape binding so as not to impede the text.
    • The accessible version will either be sent to the student or uploaded directly to their Kurzweil account.
    • The SDRC will email the student to come retreive the physical copy of the book.
  • The SDRC is able to digitize any physical materials provided by a faculty member even if they are not a physical book.
  • Recommendations:
    • The earlier the SDRC receives a request the better as many students request alternative texts in the first few weeks of each semester. Students may experience a slight lag time during these busy periods.
    • If a student has received the syllabus from their professor prior to the start of the semester, they can request the alternative texts at that time.
  1. CMC Accommodations are managed through the AIM Portal. All eligibility for accommodations and requests each semester are administered through this platform.
    1. The AIM Portal is new for CMC starting in Summer 2020. Any questions should be sent to accessibilityservices@cmc.edu.
  2. All students must use their @cmc.edu email addresses on the AIM Portal. 
  3. CMC students who receive academic accommodation letters are responsible for sending their letters to their current faculty members each semester. They can send the accommodation letters through the AIM portal. In order for an academic accommodation to be used, the student must send their accommodation letter to their faculty member. The faculty member must be given sufficient notice in order to put the appropriate accommodation in place. CMC students have the option to not send their accommodation letters to faculty if the access they need is already integrated into the course, making the accommodation irrelevant. This notification is meant to serve as a starting point in your discussions with your professors and will not identify your specific disability. Rather, it will note that you are eligible to receive accommodations as a result of a documented disability and will list your accommodation(s).
  4. All CMC students are encouraged to develop relationships with their professors. Students who receive academic accommodations are encouraged to have a conversation with their faculty member upon sending their accommodation letter to ensure the student understands access to their class. For example, a faculty member may have a student with extended time come early to begin their exam, while another faculty member may request that a student take their exam at the Student Disability Resource Center to allow for the additional time. 
  5. We recommend to all students to send their accommodation letters at the beginning of the semester so as to open a line of communication between the student and the faculty member as they move through the course. If a student has accommodations but do not need to access them for a particular course, the student is not required to send the notification to that faculty member. If the use of the accommodation is relevant later on during the course, the student is able to notify their faculty member via their accommodation letter. Sufficient notice must be provided to apply the accommodations. Therefore, we recommend to all students with accommodations that they send their letters regardless of the course. Accommodations cannot be applied retroactively.
  6. If the eligible accommodations are no longer relevant, as a diagnosis may have changed, the student must contact accessibilityservices@cmc.edu indicating that they no longer require some or all of the approved accommodations. The student's accommodation letter and/or file will be updated accordingly. Accommodations cannot be applied retroactively.

All CMC students will be attending CMC courses in an online learning environment. Academic accommodations will still apply, although some may be modified based on the student's needs. Some accommodations may now be built into the design of the course, while others may require the student to modify their environment to fit their needs as best they can. Accessibility Services is here to help each student with accommodations have equal access to this online learning experience. If you are a student who may need new or modified accommodations due to the remote learning environment, please email accessibilityservices@cmc.edu and we will work with you to get the accommodations you need. Please see below for information and tips on accommodations in the online learning environment.

 

  • Extended Time
    • If you are a student with 1.5x or 2.0x as an accommodation, you are recommended to work directly with your faculty member to apply this accommodation. At the beginning of the semester when you send them your accommodation letter, inquire about the format of exams/quizzes. Professors can extend your time on Sakai if that is the platform for assessments. Please feel free to remind them to do so and remember that you must provide advance notice to your faculty members in order for accommodations to be put in place.
    • If you or your faculty member encounters any question about how to apply this accommodation, please email Kari.Rood@cmc.edu and we can find a solution.
  • Assistive Technology
    • ​​There are many different technologies that are helpful to any student in the online learning environment. A few are listed below. If you have other technologies that you have found helpful, please feel free to share them.
  • Note Taker
    • Note takers will continue to provide peer notes throughout the semester. All notes will be submitted electronically through Box.com. All note submissions are anonymous so the note taker does not know the identity of the student receiving the notes.
  • Distractions
  • If you have a distraction-reduced or private testing room accommodation, it is important to be intentional with your space, particularly during exam times. Each student's learning set up is different this semester. Use the tips below to help you manage distractions. If you have more questions, please reach out to accessibilityservices@cmc.edu or a Success Consultant to discuss ways to support your learning through minimizing distractions.
    • Communicate with the people you are living with about times when you need to reduce distractions. Share your calendar for classes, study times, and exams.
    • Set up an area when you work that doesn't have miscellaneous items around you. This applies if you have a permanent work space or if you are moving around a lot.
    • Consider facing a wall or a window so that you aren't looking at an entire room.
    • Wear noise cancelling headphones, play soft music, or dim the lights to help you focus just on the task at hand.
    • Close other browsers and documents that you don't need, and set up your computer to Do Not Disturb.

 

How to schedule exams with testing accommodations

Students with testing accommodations have three options for where to take your exams. Once you receive your academic accommodation letter, you should notify your faculty and determine the best place to take your assessments. Students cannot utilize their extended time unless they have sent their accommodation letter to their faculty with adequate time prior to the exam. Based on that conversation, the exam format for the class, and your accommodations, choose one of the following options.

  1. Take your exam with your professor/class
    1. Once you have discussed your accommodations with your faculty member(s), you may have find that they are able to accommodate you based upon their class schedule and yours. Testing with your faculty member allows you to be in close proximity for questions throughout the exam. You can schedule these exams with your faculty and do not need to notify Disability Services unless there are any questions. We recommend that you have these conversations as early as possible and set up exams far in advance.
  2. Testing with the Student Disability Resource Center (SDRC)
    1. The SDRC has a testing center for the Claremont Colleges. They are located in Tranquada Center (across from the library) and many testing rooms. They are able to proctor exams for any student with verified accommodations.
    2. To schedule an exam with the SDRC, you should complete this SDRC Exam Request Form, and forward your academic accommodation letter to sdrc@cuc.claremont.edu.
      1. You must schedule 3 business days in advance of the exam.
    3. Keep in mind that this testing center is used by all of the Claremont Colleges so we recommend scheduling early.
    4. SDRC is able to proctor night time exams during those course times throughout the academic semester if you provide enough notice.
    5. For any questions regarding testing at the SDRC, please email sdrc@cuc.claremont.edu.
  3. Testing with CMC Disability Services
    1. CMC has only two testing rooms located in Heggblade Center for students with accommodations.
    2. To schedule an exam with DOS, you should complete this DOS Exam Request Form.
      1. You must schedule 5 business days in advance of the exam due to limited availability.
      2. Once you submit the DOS Exam Request Form, your professor and Disability Services will receive an email communicating about your exam request. We are unable to proctor an exam for you if you have not sent your academic accommodation letter to your faculty member.
      3. If a testing room is not available at CMC, we will notify you, and you should reach out to the SDRC for scheduling.
    3. Things to remember
      1. Exams during the academic term will be proctored between 8am-12pm and 1-5pm, and will be scheduled to begin primarily at 8:15am and 1:15pm if your course schedule permits. The exam time should overlap with your class time in some capacity. Other arrangements must be approved by the faculty and the DOS test administrator.
      2. During finals week, exams will be proctored between 8am and 7:30pm.
      3. For any questions regarding testing at DOS, please email AccessibilityServices@cmc.edu.
  4. For all testing
    1. Changes in exam times will only be permitted when extended time conflicts with another course or falls outside of the exam proctoring timeframes.
    2. Evening exams will be taken at the SDRC or earlier in the day during CMC testing hours.

Students are required to send their academic accommodation letter to their faculty members in order to enact their accommodations. Students will receive their academic accommodation letter at the beginning of every semester. Upon receipt, students should save the PDF of the letter and then send it individually to each of their faculty members. We recommend using this template email to get the communication started.

 

Initial Coordination of Accommodation Agreement

Dear Professor ______,

My name is ________ and I am a student in your _________ course. I am writing to share my accommodation letter (attached) from the DOS Accessibility Services outlining my approved accommodations and to proactively determine how the accommodations apply in your course.

Thank you in advance for your assistance. Let me know if you have any questions or concerns. I have also CC’d the Assistant Dean of Students for Disability Services & Academic Success on this message for reference, or if you have any questions or concerns about the accommodation letter. Thank you.

Sincerely,

_____________

New Student Registration/Accommodation Request

  1. Any CMC student who is requesting accommodations, if they are a first year or returning student, should complete New Student Registration, which allows them to complete the Accommodations Request Process.
    1. New Student Registration is through the AIM platform which is new to CMC Accessibility Services as of Summer 2020. All returning CMC students with accommodations will remain on the prior platform until later in AY2020-2021. 
  2. Once a student has completed New Student Registration on the AIM portal, they will be able to upload documentation from their provider. 
  3. A student's request and documentation will be reviewed and they will be notified if the documentation is complete, or if further information is required. 
  4. As part of our interactive process, we ask to have an in person meeting with each student to learn more about how our office can help provide equal access for them. In the absence of an in person meeting, a zoom session will be scheduled so that the student has the opportunity to provide all information they would like to share. 
  5. Once eligibility of accommodations is established, the student will be able to view their accommodations on the AIM portal. Each semester, students must request their academic accommodations to renew them for the semester and to notify their faculty. 
  6. If you would like to meet with a staff member to discuss your eligible accommodation(s), please email accessibilityservices@cmc.edu or call 909-607-0316 to speak with Kari Rood, Assistant Dean of Students for Disability Services & Academic Success. 
  1. After a student requesting accommodations has completed "New Student Registration" they can use the AIM Portal link to continue the process.
    1. Students can submit current documentation which outlines their disability and recommendations for how to achieve equal access.
    2. Request Academic accommodation letters
      1. Each semester, a student should login to their AIM portal to request their academic accommodation letters and send them to their faculty members. 
      2. Students have the opportunity to modify their accommodation letters for each course based on their needs. 
        1. For example, if a student has "Use of a calculator" as an accommodation, they may decide to not include that in an email to their FWS professor as it is not relevant to the course. 
    3. Request new accommodations
      1. If a student has a new diagnosis or a change in needs, they can request accommodations through their AIM portal.
    4. Check eligibility
      1. Students can check their eligibility for accommodations on their AIM portal. "Eligibility" signifies that a student has been approved for that accommodation and can utilize it. 
  2. Sign Into the AIM Portal