Students who utilize text-to-speech software (Kurzweil) and/or require audio versions of required texts can utilize the Student Disability Resource Center (SDRC) to obtain the necessary materials. See the instructions below for how to request texts.
Send SDRC@claremont.edu an email with the subject line “Alternative Text Request”, include the following:
Title, Edition, Author, and ISBN
A copy of the student’s CMC accommodation letter
If the SDRC has found a copy of your book, they will either send you the material or upload it directly to your Kurzweil account.
If the SDRC is not able to locate an accessible copy of your book, they will make one with the following process:
The SDRC will email the student requesting they bring in a physical copy of the book.
The physical copy of the book must be in good condition. Books that have a lot of handwriting, highlighting, or are waterlogged will not scan well as the text will be obscured in the scanner.
Once the book is given to the SDRC, they will cut the spine, scan it into the accessible text program, and rebind the book.
If the margins are narrow, there will be a tape binding so as not to impede the text.
If the margins of the book are wide enough, they will have a spiral binding.
They will send you the accessible copy of your book or upload it directly to your Kurzweil account.
The student can maintain the electronic copy.
The digital copy will be ready within two business days of the physical copy submission
The physical copy will be rebound within five business days of the physical copy submission. The student shall pick up their physical book within five days of rebinding.
Textbooks that have been cut and rebound, may not be accepted for repurchase at the bookstore. However, a student may be able to resell their physical textbook online if they desire to do so. Alternative text files are the property of the SDRC and are not available for resale.
The SDRC is able to digitize any physical materials provided by a faculty member even if they are not a physical book.
They will email you to come pick up your physical copy of the book.
The earlier the SDRC receives a request the better as many students request alternative texts in the first few weeks of each semester. Students may experience a slight lag time during these busy periods.
If a student has received the syllabus from their professor prior to the start of the semester, they can request the alternative texts at that time.
Students are required to send their academic accommodation letter to their faculty members in order to enact their accommodations. Students will receive their academic accommodation letter at the beginning of every semester. Upon receipt, students should save the PDF of the letter and then send it individually to each of their faculty members. We recommend using this template email to get the communication started.
Initial Coordination of Accommodation Agreement
Dear Professor ______,
My name is ________ and I am a student in your _________ course. I am writing to share my accommodation letter (attached) from the DOS Accessibility Services outlining my approved accommodations and to proactively determine how the accommodations apply in your course.
Thank you in advance for your assistance. Let me know if you have any questions or concerns. I have also CC’d the Assistant Dean of Students for Disability Services & Academic Success on this message for reference, or if you have any questions or concerns about the accommodation letter. Thank you.