Guidelines for Three-Year Non-Tenure Track Appointments/Reappointments

Review and submit the candidate's teaching statement, CV, and course syllabi along with a completed non-tenure-track request form and a department report akin to the teaching section of the 3rd year review of tenure-track faculty (see guidelines excerpted below from section 3.3.1.IV of the Faculty Handbook on the Third-Year Reappointment Review Process for non-tenure-track faculty).

The Dean of the Faculty's Office will send a communication to the candidate on or about September 1 of the year of review, with a copy to the department chair, notifying the candidate of the third-year review process as outlined below.

1. The candidate will submit to the Dean of the Faculty’s Office their CV, syllabi, and a statement (approximately 5-6 double-spaced pages in length) on their teaching activities, focused especially on the period since their last personnel action (whether an initial appointment or reappointment). The teaching statement should discuss:
   1. All courses taught at CMC, including new ones the candidate developed and any courses taught as overloads.
   2. The candidate’s philosophy of teaching (e.g. what the candidate is trying to accomplish, the candidate’s teaching techniques, innovations the candidate developed, etc.).
   3. Tables of data from student experience surveys and grade distributions. The Dean of the Faculty’s Office will provide these data.
   4. If applicable, the number of senior theses directed each year, noting which ones are one-semester and two-semester theses.
2. These materials will normally be due to the Dean of the Faculty’s Office by October 1 of the year of review.
3. The Dean of the Faculty’s Office will forward these materials to the department chair, who will form a departmental review committee to write the departmental report. The departmental report should have the following sections in the following order:
   1. A summary of the Department’s recommendation and assessment, including the Department’s vote, who was present for the vote, and who served on the review committee, including who was primarily responsible for each section of the report.
   2. A brief overview of the candidate’s history, including when the candidate arrived at CMC, what their appointment was upon arrival, a biographical review, relevant information from prior CMC evaluations, and a statement assessing whether the candidate has met the academic need specified in the original position request.
   3. Assessment of teaching, including:
      1. Findings from student interviews (preferably 10-12 randomly selected).
      2. Copy of the interview assessment form in an appendix.
      3. Note: full copies of student interview notes should be kept on file by the Department.
   4. Assessment of student experience surveys:
      1. Indicate the number of surveys.
      2. Provide a tabular comparison of the candidate’s numerical scores with departmental and College averages across at least the following questions: learned a great deal, course challenging, instructor effectiveness, instructor recommended. This information and accompanying analysis must include all courses taught by the candidate at CMC. The Dean of the Faculty’s Office will provide these data.
   5. Comparison of the candidate’s grading stringency with departmental and College-wide averages. The Dean of the Faculty’s Office will provide these data.
   6. Rigor of the courses, as indicated by, among other things, the course syllabi.
   7. Optional in-class observation of the candidate by departmental colleagues, to be determined by the Department.
4. The departmental report will normally be due to the Dean of the Faculty’s Office by November 15 of the year of review. The departmental report will not be shared with the candidate.
5. The Dean of the Faculty’s Office will forward the departmental report and candidate’s materials to the APT-EC for review. The APT-EC will approve the departmental report or send it back to the Department with further instructions. Upon the APT-EC’s approval, the Dean of the Faculty’s Office will forward the departmental report and candidate’s materials to the APT for review and recommendation.
6. If the APT recommends the reappointment, the Dean of the Faculty will convey the decision to the candidate, with a copy to the department chair. If the APT does not recommend the reappointment, the Dean of the Faculty will convey the decision to the department chair, who will communicate it to the candidate. If the reappointment is recommended, the department chair will discuss with the candidate any themes from the report that the chair believes would provide useful feedback to the candidate regarding their teaching performance. The APT or APT-EC may also request that the Dean of the Faculty convey specific feedback to the department chair for discussion with the candidate. Regardless of the review’s outcome, the departmental report will not to be shared with the candidate.

If the APT recommends that the reappointment shall be made, the President shall convey the recommendation to the Board of Trustees for approval.