Frequently Asked Questions (FAQ)

The following represent updates to CMC academic policies and procedures that have been adopted in light of the COVID-19 Pandemic, CMC campus closure, and related stay-at-home orders. Each update is subject to change as circumstances evolve. These policies apply to currently enrolled CMC students in all courses for the spring 2020 semester, no matter which College offers the course.

These updates are accurate as of June 5, 2020.

Letter grading remains the default for CMC students in all courses that are typically letter-graded. Students may elect credit/no-credit grading in any course by communicating their preference to the course instructor. Courses that are not typically letter-graded will remain credit/no-credit only, as usual. Physical Education courses remain pass/fail grading, as usual.

Grades of credit this semester only are equivalent to letter grades of D- or better. No-credit grades are equivalent to letter grades of F. Grades of CR^ confer credit and do not factor into GPA calculations. NC^ grades do not confer credit and also do not factor into GPA calculations.

For the spring 2020 semester, credit grades will satisfy GE (including Senior Thesis), Major, and Sequence requirements. Courses graded credit/no-credit in the spring 2020 semester will not apply toward the usual limit on the number of courses students may elect to take for credit/no-credit grading during their CMC career.

Students may elect credit/no-credit grading in courses that are typically letter graded by notifying their instructor by May 26th. Spring semester grades will be visible on the CMC Portal starting on May 22nd, so students may elect to change their grading type to credit/no-credit after they know their letter grade for a given course. Instructors will honor student requests for credit/no-credit grading and update grades in the portal accordingly by May 26th. No paperwork or permission is required. The grading type on record as of May 26th, or the deadline stated in an incomplete approval notice, is final as of that date and may not be altered in the future.

The following updates have been made to the academic calendar for the spring 2020 semester:

  • Last to drop a course without record – April 6
  • Pre-registration for the fall 2020 semester – April 28, 29, 30
  • Last day to withdraw from a course voluntarily or request an incomplete grade – May 6
  • Spring Senior Thesis due date – May 11 (by 3:00pm)
  • Grades visible to students – May 22
  • Last day to elect CR^/NC^ grading – May 26

CMC will make a temporary exception to the “distance learning” provision described in #7 in its transfer credit policy and permit courses offered online elsewhere during the summer and fall of 2020 to be eligible for transfer credit. All other transfer credit policies remain unchanged. Current students must have all courses pre-approved to qualify for this exception. Students may request transfer credit approval by filing out the transfer credit approval request form after conferring with the appropriate department or program chair regarding course equivalency at CMC..

This spring, incomplete grades will be available for CMC students in courses where the instructor explicitly supports the request for an incomplete and where the student has more than 50% of the work for the course completed, if extenuating circumstances prevent the student from completing on time. Students who have less than 50% of the work for a course completed and/or who do not have the instructor’s support may withdraw from a course by the last day of classes (May 6th) instead of requesting an incomplete. Students should file petitions for incomplete grades by the last day of classes (May 6th): exceptions to that deadline are approved only in extraordinary circumstances. Students approved for incomplete grades will receive specific completion deadlines in their approval notices.

For graduation candidates, receiving an incomplete in senior thesis, or any other course required for the degree, will delay a student’s graduation. Students who wish to request an incomplete in senior thesis should confer closely with their readers to determine the best course of action. Some students may be better served by completing thesis by the May 11th deadline and possibly opting for a grade of CR, than they would be by delaying their graduation. Others may find delaying graduation would be preferable. It’s imperative that students and readers work together to determine the best option, as the reader’s support for an incomplete is required for approval.

CMC has postponed the CMC senior thesis deadline for spring 2020 to 3:00pm on May 11th. Students will submit their senior theses electronically through the online Senior Thesis Submission Form. Students may elect credit/no-credit grading for thesis, as described above.

The deadline for Keck Science Department theses has been postponed to May 4th. Students completing a senior thesis through the Keck Science department follow the submission protocol established by the Keck Science department.

CMC will mail diplomas to students who complete degree requirements by May 15th in early June. May graduates’ degrees will be dated May 16, 2020, as regularly scheduled.

The CMC Board of Trustees has exceptionally approved an additional summer graduation date for students who have incompletes in spring coursework and finish the outstanding work to satisfy all graduation requirements by June 15th. These students will graduate on June 30, 2020. In all, CMC will offer the following completion deadlines to graduation candidates who have incomplete grades recorded for the spring semester:

 
Work Due Date Grade Due Date Graduation Date
6/15/20 6/22/20 6/30/20
8/17/20 8/24/20 8/31/20
9/14/20 9/21/20 12/19/20

Graduation candidates who complete requirements in June will have diplomas mailed in early July. Students who complete in August will be have diplomas mailed in early September. December graduates will have diplomas mailed in early January (2021).

Visit the CMC Commencement Website for the most current information.

Current students can view their transcripts at any time on the portal by selecting “Unofficial Transcript” under the “Student” tab. Unofficial transcripts are not available for alumni.

Current students can order transcripts on the portal by selecting “Request Transcripts” under the “Student” tab. Alumni can order official transcripts directly from the Parchment Storefront for The Claremont Colleges. Electronically-sent transcripts are usually processed in minutes; there are also options to mail them to an address you specify, or to pick them up yourself at our office.

If you are a current student, you may obtain your own verification on the portal by selecting “Enrollment Verifications” under the Student tab. If you have special requirements for your verification, we have a webform you can fill out. Upon receipt, we are able to issue them within two business days.

If you require an Authentication Certificate (Apostille) for your diploma and/or transcript, our office can supply a notarized letter that attests to the authenticity of your CMC documents. For more information and instructions, see our Apostille Information page.

  1. Obtain registration clearance from your advisor. If your advisor is on sabbatical or unreachable, you will need to find a new advisor. We cannot clear you to register.
  2. Clear any holds you may have. You can check your holds on the portal, under “Course Schedule”. If your hold says “Business Office”, this is a financial hold; check CASHNet on the portal and see if you have a balance.

You are allowed to pre-register in up to 4.75 units. If you want to take more, you must overload. If you earn a 10.5 GPA or better in at least 3 courses during your previous semester on campus, you automatically are eligible to enroll in an extra unit (up to 5.75 total); that privilege is extended on the first day of classes, but not before.

Yes! The team sports are all courses that can be added on the portal (Course Area: CMS Varsity Sports). Since team sports can satisfy the GE for physical education, you should register for them.

When you matriculate, you may take a placement examination in any language offered at the Claremont Colleges. If you place into the fourth semester or above, you have waived the Foreign Language GE. You may also waive the GE with a foreign language AP score of 4 or 5, or Higher Level IB score of 6 or 7; an SAT2 score of 650 or higher in French, German, Hebrew, Italian, Latin, or Spanish is accepted as well. The GE may also be waived:

  • If you went to a High School (or middle school for Chinese) taught primarily in a foreign language,
  • If you successfully completed the 10th-year exam in Hindi or another language of the Indian Subcontinent, or
  • If you obtain a certified letter from a tenured modern or classical language faculty member from another regionally accredited American college or university which attests to your ability to read, write, and speak a non-English language with native proficiency.

Watch our animated video for more information on the Foreign Language GE, or you can see our entire policy in the Registration Section of the Statement of Academic Policy.

Courses taken at any of the other Claremont Colleges during the school year automatically count as elective credit toward graduation. If you wish for a course at any of the other Claremont Colleges to satisfy a GE, major requirement, or sequence requirement, then talk to the department chair or coordinator for the requirement you are looking to satisfy. If the department chair or coordinator approves your request, forward the approval to registrar@cmc.edu so that your degree audit can be updated to reflect the approval.

Courses taken at any college outside of the Claremont Consortium must be approved with a Transfer Credit Pre-Approval form before you take the course. Note that the appropriate department chair must sign your form for a course to satisfy a GE or major/sequence requirement. Our entire policy on transfer credit can be found in the Statement of Academic Policy.

No, CMC does not grant transfer credit for courses taken online.

We do give credit for some AP and IB tests, and others can be used to place into upper-level courses. A full list of tests and scores that we accept is in our catalog.

You don’t have to! Turn in your Senior Thesis Topic Form by the last day to add classes, and we will register you in your thesis. If you are writing a thesis in science, you must also register for thesis through Keck Science. If you are writing a thesis in an off-campus major field, follow the instructions of the off-campus school’s thesis requirements if a thesis is required for that major; if not, follow CMC’s guidelines and turn your topic form in to us.

You can register for internships using the online form on our website. The deadline for summer internships is June 1; for internships during the school year, the deadline is the last day to add classes. You may earn a total of one academic unit from internships (excluding the Washington D.C. and Silicon Valley Internship programs).

The portal’s “permission to enroll request management system” allows faculty members to consider student requests to add full or restricted sections. If you are not eligible to add a section, you may still request the instructor’s permission despite capacity or other restrictions by submitting a PERM to the instructor.

When you select a section on the portal, the Course Details pane tells you whether you are eligible to register for it.

Illustration of Course Schedule in portal

If it says “no”, you need a PERM from the instructor before you may add the section.

You’ll need a PERM from the instructor if

  • The section is full;
  • The section is full for students from your college, class, or major;
  • The section is restricted to students from another college, class, or major; or
  • The instructor’s permission is required. Note that instructor permission may be required even if there are open seats.

If you are not eligible to register for a course section, the PERM link will appear.

The PERM link will only appear if you are not eligible to add the section. The PERM system is not a way to add before your registration time, override a hold, or register without advisor clearance. When determining whether you are eligible to add, the portal only looks at the restrictions on the section itself.

You’ll get an email when the instructor acts on your request. You can check the status of your PERMs by logging into the portal and clicking or tapping on “PERMission to Enroll Requests”.

Illustration of PERMission to Enroll Requests in portal

Only pending and approved PERMs appear here. Expired and denied PERMs do not show up.

The instructor of the course section receives an email letting them know about your request. The instructor can then:

  1. Approve your PERM even if the section is closed,
  2. Approve your PERM only if the section is open,
  3. Deny your PERM, or
  4. Do nothing.

If the instructor approves your PERM, you will receive an email with a link to add the course section. If the PERM is approved only if the section is open, you will also get an email, and you can add the class if there are seats remaining. The email will look like this:

Dear Student:

Your request for permission to add the section listed above is approved, provided the section is still open for enrollment when you add the course. Please access the Add/Drop section of https://portal.claremontmckenna.edu/ to enroll in this section during your enrollment appointment or during the add period.

If the section has closed before you were able to add the course to your schedule, contact the instructor. A separate authorization needs to be approved for you to be able to add a closed section.

If your PERM is denied, you will receive an email from the portal letting you know.

Instructions may assign an expiration date to their approved PERMs. Your PERM email will indicate whether the instructor applied an expiration date. PERMs expire at 11:59pm on the date the instructor assigns.

Dear Student:

Your request for permission to add the section listed above is approved. Please access the Add/Drop section of https://portal.claremontmckenna.edu/ to enroll in this section during your enrollment appointment or during the add period.

You must use this PERM by 11:59 pm on 2019-04-19. Any registration activity after this time will be voided.

Here are a few things to check:

  • Did the instructor approve your PERM through the portal? Sometimes instructors reply to an email with an approval outside of the registration system; they must actually approve your PERM on the portal for you to register.
  • Has your PERM expired? Check your PERM email, or your PERMs on the portal.
  • Make sure your registration time is open, you have no holds, and you have advisor clearance to register.
  • Is the section closed? If your PERM requires the section to be open, you may need to ask the instructor to approve your PERM even if the section is closed.
  • Is the section at its maximum enrollment limit? If the section is absolutely full, you will not be able to add the class even with a valid PERM. Many sections have an absolute limit (often due to classroom capacity) that instructors cannot raise on their own. In this situation, the instructor has to contact the Registrar’s Office about increasing the maximum enrollment limit.

If your PERM goes without a response for more than a few days, it is perfectly appropriate to follow up with the instructor via email or in person. Be aware that many instructors wait until the first day of classes to consider these requests.

Here are some ways that we can help, and some ways that we cannot.

We can:

  • Help you check the status of your PERM on the portal.
  • Troubleshoot why your PERM is not working as you expect.
  • Help you register on the portal if you’re having trouble.
  • Resolve technical errors.
  • Give advice on which sections you may take to complete your academic requirements.
  • Coordinate with the Dean of the Faculty and the various departments if there are not enough seats or sections for a particular course.
  • Register for you by proxy, if you are unable to access the portal during your appointed registration time (advance arrangements required).

We cannot:

  • Clear you to register – your academic advisor clears you.
  • Approve PERMs – the instructor determines whether to approve.
  • Clear holds from other offices – the office that placed the hold clears it when resolved.
  • Override enrollment restrictions – instructors may do this with department chair approval.
  • Add seats to a closed section – instructors, department chairs, and the Dean of faculty have to agree to increase capacities.
  • Allow you to register before your appointed time.